Instanta Fleet is a web-based, customizable and easy to use fleet management software with modules for fleet maintenance, workshop management, fuel voucher, vehicle document monitoring, trips management, invoicing and payment tracking.
Instanta fleet is developed in Nigeria by SysServe Solutions provides customized paperless fleet solutions for car rental, haulage, fleet management, operating lease, maintenance workshop, taxi service, courier & logistics services.
Features & Benefits
Vehicle Maintenance Management
- Quick and easy interface for your fleet managers to submit maintenance requests and monitor the progress of ongoing maintenance job anytime anywhere.
- Instant access to vehicle’s maintenance history, items used and cost. View the maintenance history, items used and maintenance cost for each vehicle at any time. Hence, you can quickly evaluate each vehicle’s performance and know when to dispose of the vehicle.
- View all workshop, technician details on a single window, including assigned jobs, payment requisitions, and payment history.
- Easily create payment requisition for jobs performed by each workshop and quickly generate workshops’ payment history. Never again will you pay for the same maintenance job twice.
- Receive automated reminders for all expiring vehicle documents (vehicle license, hackney permit, road-worthiness etc.).
- Perform bulk document renewal update and capture renewal cost, issue date and expiring dates.
Fuel Voucher Log and Consumption Analysis
- Know how much you are spending on fueling your vehicles and monitor trends to detect and eliminate fuel frauds.
- Perform fuel consumption analysis and easily report and transfer recoverable excess fuel cost to your client.
- Fuel consumption and cost reports at a glance.
Trips and Reservation Management
- Create reservations, send proforma invoice, assign vehicle & driver, record trip expense and monitor trip status.
- Receive daily upcoming trips notifications
- Resource availability advisor to let you know in real-time if a vehicle or personnel will be available to execute new trip within a specified period. Hence, you can easily avoid trip conflicts.
- Create, send logistic invoices and receive payments online.
- Never again, miss a payment by receiving automated invoice pending and payment pending notifications and reminders for completed jobs.
- Give your clients quick and easy means to pay you online using their debit cards (Verve and master card) via our integrated online payment module
- You can invoice in multiple currencies
Vehicle Operating Lease Management
- Document and monitor vehicle lease details for each contract/project
- Monitor and report lease expiration
- Create and send monthly lease rental invoice and track payments received.
- Quickly generate vehicle profitability report